Various technologies and apps have infiltrated the college hostels that facilitate seamless communication between hostel management, students and parents
In this era of technological advancements where there is an app for almost everything, hostel management appears to be more than a decade behind in adopting a new innovation. From redundant paperwork to time-consuming manual processes, hostels are still following archaic methods to manage their day to day activities. These old school methods of functioning results in ineffective and chaotic communication between hostels, its students and parents.
Various technologies and apps have infiltrated the college hostels that facilitate seamless communication between hostel management, students and parents. Below are the reasons how technology is improving the hostel management.
Technology has helped the hostel management in recording all the student records, which contains the data such as student basic, parents’ information, educational information, and so forth. The management doesn’t have to go through piles of files to check student details
Allocation of rooms has also gone tech. These technologies allow the management to allocate a room to students as per the student education elements like branch or course. A particular room is assigned to a student and an ID will produce for it. It also shows room expense structure records. Student dues or refund status and balance status can be gotten to here.
Attendance and Entry
One of the major problems, the warden or hostel management face is to record the attendance of all the students and check on their entry and exit. But, these technologies have eased that task. The wardens are now able to update their attendance details for their particular floors. The monthly report can be utilized for man-days figuring of an individual student.
With the onset of technology, a gate pass is issued to manage the entry/exit of students which requires permission from the warden. The students have to send a request which consists of details like roll number, name, department, year, place of visit, purpose, from date to date, in time, and out time. The request is submitted to the respective warden. The warden analyses the request by the student and approves or denies the request. If the request is approved by the warden then the gate pass is issued to the student. This also helps the parents to know the whereabouts of their wards.
Mess Payment calculation
The total expenses like water charges, power charges, internet charges, room rent are figured for each academic year and are similarly isolated among every one of the students. With the use of technology, the mess expenditure for every student in the hostel is computed for every month and the mess charge for every student in calculated and showed.